21 AAC 10.145. Procedure for procurement of professional services between $5,000 and $25,000

For procurement of professional services estimated to cost between $5,000 and $25,000, the following procedures shall be followed:

(1) At least three firms or persons must be solicited for proposals, either in writing or orally. If oral solicitation is used, oral solicitations shall be followed up with written solicitations that are made a part of the procurement file. In addition, the procurement officer shall record who made the solicitation, the specifications of the services solicited, the date the solicitation took place, the names of firms or persons contacted, if a firm, the name of the person in the firm contacted, and the response of each firm or person. This record and a justification for the award shall be included in the procurement file. For written solicitations, the procurement officer shall include a list of firms or persons contacted, a copy of the solicitation used, a summary of the responses, copies of all proposals received, and a justification for the award, as part of the procurement file.

(2) The procurement officer may use the appropriate contractors list. It is not necessary to solicit all vendors on the contractors list. If used, the list shall be rotated to the extent necessary to give all interested prospective contractors opportunity to compete. Nothing in this section is intended to limit the procurement officer from contacting additional firms or persons not on the list.

(3) The award shall be made to the most qualified, responsive, and responsible offeror, taking into account applicable Alaskan bidder and product preferences, and shall be made in accordance with the specifications and award criteria in the solicitation.

(4) The contract for services must be in writing.

History: Eff. 11/10/88, Register 108

Authority: AS 24.55.275

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