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For procurement of supplies, services, or construction estimated to cost between $500 and $5,000, the following procedures must be followed:
(1) At least three firms shall be contacted for quotations, either in writing or orally. If quotations are solicited orally, the procurement officer shall record who made the solicitation, the specifications or items solicited, the date the solicitation took place, the names of firms or persons contacted, if a firm the name of the person in each firm contacted, and the response of each firm or person. This record shall be made a part of the procurement file. For written solicitations, the procurement officer shall include a listing of persons contacted, a summary of the responses, and copies of all bids received as part of the procurement file.
(2) The procurement officer may use the appropriate Alaskan contractors list. It is not necessary to solicit all vendors on the contractors list. If used, the list must be rotated to the extent necessary to give all interested prospective contractors opportunity to compete. Nothing in this section is intended to limit the procurement officer from contacting additional firms or persons, not on the list, as long as at least three firms or persons are contacted.
(3) The award must be made to the lowest responsive and responsible bidder taking into account applicable Alaskan bidders and Alaskan products preferences under AS 36.30.170 (b) and AS 36.30.328 and shall be made in accordance with the specifications and award criteria in the solicitation.
History: Eff. 11/10/88, Register 108
Authority: AS 24.55.275
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The Alaska Administrative Code was automatically converted to HTML from a plain text format. Every effort has been made to ensure its accuracy, but neither Touch N' Go Systems nor the Law Offices of James B. Gottstein can be held responsible for any possible errors. This version of the Alaska Administrative Code is current through June, 2006.
If it is critical that the precise terms of the Alaska Administrative Code be known, it is recommended that more formal sources be consulted. Recent editions of the Alaska Administrative Journal may be obtained from the Alaska Lieutenant Governor's Office on the world wide web. If any errors are found, please e-mail Touch N' Go systems at E-mail. We hope you find this information useful. Copyright 2006. Touch N' Go Systems, Inc. All Rights Reserved.
Last modified 7/05/2006