18 AAC 65.035. Reports and records

(a) A grantee shall submit a progress report to the department for each six-month period after the grant is accepted by the grantee under 18 AAC 65.030. The progress report must summarize accomplishments and actions taken during the preceding six months and itemize the expenditures of money received under the grant as well as money from other sources which directly support the grant project. The grantee shall submit a progress report for a six-month period within 15 days after the end of the six-month period.

(b) A grantee shall submit to the department a final report and evaluation not more than 30 days after the completion of the project. The final report and evaluation must include

(1) a summary of activities and expenditures of the project during the fiscal year or during the term of the project, whichever is appropriate;

(2) a financial accounting of the project; and

(3) an evaluation of the success of the project including but not limited to

(A) for litter control projects, a statement of the location, volume, and types of litter collected and the extent of reductions in littering as the result of the project; and

(B) for resource recovery projects, a statement of the weight and types of materials recovered, the income generated by the project, special problems encountered by the project, and the amount of energy generated by the project.

(c) A grantee shall maintain project accounts and records relating to expenditures of the project. These records must clearly separate the costs incurred by the project which are eligible costs under 18 AAC 65.020 from the costs of the project which are not eligible costs.

(d) A grantee shall maintain the accounts and records of the project for at least three years following completion or termination of the grant or until an audit has been completed by the department, whichever comes first.

History: Eff. 6/27/81, Register 78

Authority: AS 46.03.020 (10)

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