15 AAC 112.150. Small purchases

(a) Procurement for supplies, services, including professional services, and construction that is estimated to cost less than $50,000 is governed by this section.

(b) For a procurement described in (a) of this section, the board will use procedures adequate and reasonable to provide competition and to make records to facilitate auditing of the board regarding its purchases of supplies, services, or construction.

(c) For procurement of supplies, services, or construction estimated to cost more than $10,000, but less than $50,000, the procedures set out in this subsection will be followed, except that, if those procedures are not practicable under the circumstances, the procedures required by (b) of this section will be followed:

(1) at least three firms or other persons will be contacted for quotations, either written or oral; if quotations are solicited

(A) orally, the board or its designee will record

(i) who made the solicitation;

(ii) the specifications or items solicited;

(iii) the date that the solicitation took place;

(iv) the name of firms or other persons contacted; if a firm, the name of the person in the firm contacted; and

(v) the response of each firm or other person; or

(B) in writing, the board or its designee will record

(i) a list of persons contacted;

(ii) a summary of the responses; and

(iii) copies of all quotations received;

(2) the record prepared under (1) of this subsection will be made part of the procurement file;

(3) the award will be made to the lowest responsive and responsible bidder, taking into account any applicable Alaskan bidder and Alaskan products preferences, and will be made in accordance with the specifications and award criteria in the solicitation.

(d) The board or its designee will, in its discretion, use an appropriate contractors list. It is not necessary to solicit all vendors on a contractors list. If used, the list will be rotated to the extent necessary to give all interested prospective contractors opportunities to compete. Nothing in this section limits the board or its designee from contracting additional firms or other persons not on the list.

History: Eff. 7/17/94, Register 134; am 10/13/96, Register 143

Authority: AS 37.10.240

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