13 AAC 95.310. Purchasing practices and procedures

A grantee shall establish uniform purchasing practices and procedures for the procurement of goods and services. The practices and procedures must be acceptable to the council. The practices and procedures must provide that

(1) for purchases of non-expendable personal property, the grantee will require three competitive price quotations from potential suppliers;

(2) for the award of a contract for services over $5,000, a grantee must obtain at least three proposals, considering qualifications, resources, experience, and billing rates; for contracts under $5,000, competitive solicitation is not required but selection must be made with practices that are as competitive as possible under the circumstances; for services contracts for which it is beneficial to the program to maintain continuity, the grantee may go out to bid once every three years; and

(3) the grantee shall retain written records of price quotations in accordance with 13 AAC 95.290 and shall include in the written records

(A) specifications;

(B) suppliers' names and addresses; and

(C) the prices quoted; price quotations for nonexpendable personal property may be in the form of copies of listings in catalogs.

History: Eff. 6/25/88, Register 106

Authority: AS 18.66.050

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