13 AAC 95.300. Changes in approved grant project

(a) Before changing the service plan of a grant project from the terms of the grant award, a grantee must submit the proposed changes in writing to the council for approval. The council will notify the grantee of its decision within 30 days after receipt of the proposed changes.

(b) To change the beginning or ending dates of a grant period, a grantee must submit to the council for approval a written request for the change. Within 30 days after receipt of the request, the council will review the request and notify the grantee of its decision. The grantee may not use grant money to pay an expense incurred before the beginning date or after the ending date of the grant period unless payment of the expense is authorized under the terms of the grant and is authorized in writing by the council.

(c) If the director of a grant project relinquishes or expects to relinquish active direction of the grant project, the grantee shall immediately notify the council in writing. If the grantee wishes to terminate the grant project, the council will provide the grantee with procedural instructions. If the grantee wishes to continue the grant project, the grantee is responsible for selecting a replacement for the director. If the director of the grant project anticipates a temporary absence exceeding three months, the grantee shall notify the grant agency of the anticipated absence at least 30 days before the director's departure.

(d) Subject to (e) of this section, a grantee may reallocate money between budget categories within the total budget of the grant project to meet unanticipated expenses necessary to the successful continuation or completion of the grant project, if the expenses are authorized under the terms of the grant. A reallocation under this subsection between a direct-cost budget category and an indirect-cost budget category is permissible.

(e) The grantee must

(1) receive approval from the council before reallocating funding under (d) of this section in a manner that would increase any single budget category by more than 10 percent of that category or by more than $5,000, whichever is less; and

(2) notify the council within 30 days after reallocating an amount not subject to (1) of this subsection.

(f) In extraordinary circumstances, based on a showing of good cause by the grantee, the council will, in its discretion,

(1) waive the requirement under (e) of this section for advance approval of requests to reallocate money between budget categories; and

(2) approve a request for reallocation that is filed with the council after the reallocation has been made by the grantee.

(g) Notwithstanding (f) of this section, the council will not approve a request to reallocate money between budget categories that is filed after the ending date of the grant period.

History: Eff. 6/25/88, Register 106; am 7/1/91, Register 118

Authority: AS 18.66.050

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