13 AAC 95.140. Cost policies

(a) A grantee may use money received from a grant to pay a cost described in 13 AAC 95.140 - 13 AAC 95.200. A grantee may make a payment only

(1) in accordance with the limitations established in 13 AAC 95.140 - 13 AAC 95.200;

(2) if the council determines that payment of the cost is necessary for the accomplishment of the objectives of the grant project; and

(3) if the cost is reflected in the budget of the grant project.

(b) A grantee may pay for costs other than those described in 13 AAC 95.140 - 13 AAC 95.200 only after receiving approval from the council.

(c) A grantee may pay for fees, transportation expenses, and per diem or subsistence expenses of consultants. Before paying expenses of consultants, the grantee must establish written policies that provide, at a minimum, that

(1) the consultant's services must be essential to the grant project and cannot be provided by a person whose salary is paid, in whole or in part, with money from the grantee's grant;

(2) the grantee will establish and use a selection process to secure the most qualified consultant available; and

(3) the consultant's fee must be appropriate considering the qualifications of the consultant, the consultant's normal fees, and the nature of the services rendered by the consultant.

(d) If a grantee has a written travel policy that is more restrictive than 13 AAC 95.160(a) , the grantee may pay no more for the travel expenses than the amount that is allowed under that policy.

(e) For air travel, the expenses paid may not include first class seating or travel on a carrier other than a United States carrier unless no other form of air travel is available.

(f) Before paying a relocation cost under 13 AAC 95.160(c) , a grantee must establish written policies that

(1) state the circumstances under which the grantee will pay for the relocation costs;

(2) state the maximum amount the grantee will pay; and

(3) require the employee to reimburse the grantee for the relocation costs if the employee resigns for reasons within the employee's control less than 12 months after the relocation.

(g) A grantee may not pay for the following:

(1) interest costs on loans;

(2) contingencies;

(3) lobbying;

(4) fines, penalties, or bad debts;

(5) contributions or donations; or

(6) entertainment, including luncheons, banquets, gratuities, or decorations.

History: Eff. 6/25/88, Register 106

Authority: AS 18.66.050

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