Title 8 . Labor and Workforce Development

Chapter 85 . State Employment Training Program

Section 41. Issuance of checks and warrants

8 AAC 85.041. Issuance of checks and warrants

(a) Checks or any other benefit warrants issued on the benefit account may bear, in place of actual signatures, facsimile signatures of the commissioner of administration and either the commissioner of labor and workforce development, the director of the division, or a designee of the commissioner of labor and workforce development.

(b) The director or his representative shall maintain separate registers of all checks or benefit warrants issued. Each register must include the following information:

(1) name, social security account number, check or warrant number, date of issue, amount of the check or warrant and fund designation for each payment to each beneficiary;

(2) total number and value of checks or warrants issued daily, segregated as to types of funds drawn against;

(3) the number of each check or warrant voided before release;

(4) any other information that will provide accounting control on checks or warrants issued.

(c) As soon as practicable after the close of each calendar month, the division will prepare a register of checks or warrants cancelled during that month. The register must contain all the information required in (b) of this section and must show the total value of checks and warrants cancelled, segregated as to funds.

(d) Checks issued on the clearing account to pay employer or employee refunds must bear a facsimile signature of the commissioner of administration and either the commissioner of labor and workforce development, the director of the division, or a designee of the commissioner of labor and workforce development. Each check must be supported by a properly executed document which contains the basis for the claim, the amount due, and any other information the director may require to validate the claim. A claim for refund may only be initiated on a form issued by the director. The director or his representative shall maintain a register of all refund checks issued. The register must include the following:

(1) employer account number or employee social security account number, employer or employee name and address, check amount and date;

(2) total number and value of checks issued daily with subtotals for employer and employee refunds;

(3) the number of each check voided before release;

(4) any other information that will provide accounting control for checks issued.

(e) Checks issued on the clearing account which are payable to a bank designated by the commissioner to transfer funds to the unemployment trust fund account must bear the signature of the commissioner of revenue or his designated representative. The director or his representative shall maintain a register of all checks issued. The register must include the following:

(1) transfer number, check number, check amount and date; and

(2) the number of each check voided before release.

History: Eff. 11/7/80, Register 76

Authority: AS 23.20.045

AS 23.20.135

AS 23.20.145

AS 23.20.165

Editor's note: As of Register 151 (October 1999), the regulations attorney made technical revisions under AS 44.62.125 (b)(6) to reflect the name change of the Department of Labor to the Department of Labor and Workforce Development made by ch. 58, SLA 1999 and the corresponding title change of the commissioner of labor.