7 AAC 78.190. Payment

(a) Subject to 7 AAC 78.200 and as specified by the department in the request for proposals, request for letters of interest, or other method of solicitation, and in the grant agreement, the department will not make payments to a grantee as advances or reimbursements more often than monthly.

(b) The department will make advances against first quarter expenditures within 15 days after the grant agreement is fully executed.

(c) Other than advances under (b) of this section, the department will calculate and pay advances and reimbursements based on the grantee's compliance with 7 AAC 78.160, 7 AAC 78.200, 7 AAC 78.210, and 7 AAC 78.260.

(d) A grantee shall reimburse the department for a payment to the grantee to the extent that the grantee does not expend or encumber the money before the end of the grant period. A grantee shall submit a final cumulative fiscal report prepared in accordance with the grant agreement, and shall notify the department in writing of any outstanding encumbrance made under the grant. Unless the department approves and extension of time, the grantee shall submit the final cumulative fiscal report and the written notice of any outstanding encumbrance within 30 days after the end of the grant period. To be eligible for reimbursement by the department for an encumbrance reported under this subsection, the encumbrance must

(1) require the use of the encumbered money no later than one year after the end of the grant period; and

(2) relate to a cost that is

(A) reflected in the budget or an approved budget amendment; and

(B) allowed under 7 AAC 78.160.

(e) A capital grant will be disbursed to the grantee in accordance with terms of the grant agreement entered under 7 AAC 78.110.

History: Eff. 4/11/81, Register 78; am 7/21/2002, Register 163; am 6/24/2004, Register 170

Authority: AS 18.05.040

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