7 AAC 53.965. Payment

(a) The department will reimburse a grantee for the allowable costs incurred by the grantee in performing its duties under the residential child care facility grant. The department will, however, pay a grantee no more than the total amount awarded in the residential child care facility grant.

(b) The department will make a payment to the grantee on the first day of each calendar month during the grant year, unless the

(1) department suspends or terminates the grant;

(2) grantee has failed to submit a required facility report, a quarterly expenditure report, or a final expenditure report in a timely fashion;

(3) grantee has already been paid the total amount awarded in the grant; or

(4) grantee has underexpended as described in (c) of this section.

(c) The department will calculate the amount of the monthly payments to a grantee on a basis agreed upon in the grant agreement. The proponent must propose monthly rates for each quarter of the grant. The proposed monthly rates must be reasonably related to the proponent's anticipated patterns of spending. If the proponent fails to propose monthly rates, or if, in its discretion, the department rejects the proponent's proposed rates, the department will calculate the monthly payment rate by dividing the total grant award by the number of calendar months and fractions of calendar months during the grant year. At the end of the third quarter during the grant year, the department will compare the total amount of the actual allowable costs that the grantee accrued during the grant year before that quarter with the total amount of the department's payments to the grantee for the same time period. If the amount of the grantee's accrued expenditures was greater than, or equal to, the total amount of the payments by the department, the department will continue to pay at the agreed monthly rate for the next quarter. If the amount of the grantee's actual expenditures was less than the total amount of the payments by the department, the department will reduce the next monthly payment to the grantee from the agreed amount by an amount equal to the difference. If the difference exceeds the amount of the next monthly payment, the department will offset the difference against each succeeding monthly payment in turn, until the department has accounted for the entire difference. The department will, in its discretion, continue to withhold such amounts from payments to the grantee under future grants to the grantee or continuation periods of the same grant.

(d) If a grantee fails to submit a required facility report, a quarterly expenditure report or a final expenditure report within the time periods required by 7 AAC 53.901 - 7 AAC 53.999, the department, in its discretion, will delay the next payment due to the grantee under the grant, or any succeeding residential child care facility grant, for up to the same number of days that the grantee was late in submitting the report to the department.

History: Eff. 1/13/85, Register 93

Authority: AS 47.05.010

AS 47.40.011

AS 47.40.031

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