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(a) A facility shall
(1) establish written records necessary to demonstrate compliance with the applicable requirements of AS 47.35 and this chapter;
(2) retain records demonstrating compliance for at least three years from the record's creation; and
(3) permit a licensing representative to review records, including personnel and evaluation records and applicable portions of board or other governing body minutes, to determine compliance with AS 47.35 and this chapter.
(b) A facility shall maintain records on forms prescribed by the division unless the facility uses alternate forms that contain the essential elements of the prescribed forms.
(c) A full time care facility shall make and retain a record for each child so that
(1) entries are dated and identify the individual making the entries; and
(2) the records are retained as follows:
(A) in a foster home - returned to the agency upon discharge from the facility; and
(B) in a residential child care facility - for at least seven years after the child reaches the age of majority.
(d) A facility shall maintain confidentiality of information about a child and the child's family. A facility caring for a child who is in state custody shall comply with the requirements of 7 AAC 54.010 - 7 AAC 54.150, 7 AAC 54.300 - 7 AAC 54.390, and 7 AAC 54.900. A facility may not disclose information, including photographs, concerning a child in state custody if disclosure is inconsistent with the child's plan of care or treatment plan or violates a federal or state statute or regulation.
(e) A facility shall maintain personnel records for employees, contractors, and volunteers. For employees, these records shall include starting and ending dates, application materials, annual and interim performance evaluations, orientation and training documentation, personnel action memoranda of commendation or reprimand, and similar items. For regular volunteers, records may be limited to starting and ending dates, application materials, and an evaluation notation. For occasional volunteers, records may be limited to starting and ending dates.
History: Eff. 1/1/96, Register 136; am 3/1/98, Register 145; am 1/1/2001, Register 156
Authority: AS 44.29.020
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Last modified 7/05/2006