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(a) A requestor must describe the public records sought in sufficient detail to enable the public agency to which the request is made to locate the records. The public agency shall make reasonable efforts to assist in the identification and description of records sought, and to assist the requestor in formulating the request. If the records are described in general terms, the agency shall attempt to communicate with the requestor in order to identify the public records requested, speed the response, and lessen the administrative burden of processing an overly broad request. These attempts may not be used as a means to discourage requests.
(b) If a public agency determines that the description of the records sought by the request is not sufficient to allow the public agency to identify the requested records, that agency shall, no later than 10 working days after receipt of the request, notify the requestor that the request cannot be processed until additional information is furnished. Time limits set out in this chapter do not begin to run until a sufficient description of the records is received in the office of the public agency responsible for maintaining the records.
History: Eff. 11/6/94, Register 132
Authority: AS 40.25.110
Editor's note: As of Register 176 (January 2006), and acting under AS 44.62.125 (b)(6), the regulations attorney relocated former 6 AAC 96.315 to 2 AAC 96.315, to reflect Executive Order 113 (2005). Executive Order 113 eliminated the Telecommunications Information Council and transferred its functions to the governor and to the Department of Administration. The history note for 2 AAC 96.315 carries forward the history from former 6 AAC 96.315.
As of Register 158 (July 2001), the regulations attorney made technical revisions under AS 44.62.125 (b)(6), to reflect the 2000 renumbering of former AS 09.25.100 - 09.25.220 by the revisor of statutes. The provisions of former AS 09.25.100 - 09.25.220 were relocated to AS 40.25.100 - 40.25.220.
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Last modified 7/05/2006