Title 2 . Administration

Chapter 7 . Public Information

Section 999. Definitions

2 AAC 07.999. Definitions

Unless the context indicates otherwise, in this chapter

(1) "appeal" means a permanent employee's appeal of a dismissal, demotion, or suspension over 10 consecutive working days, or a total suspension over 30 working days in a twelve-month period;

(2) "appointing authority" means the official to whom appointing authority has been assigned or delegated under AS 39.25.020 ;

(3) "assessment" means a method or device used by an appointing authority to determine or evaluate an applicant's knowledge, skill, ability, education, or experience in order to fairly predict the applicant's satisfactory performance of the duties of the position;

(4) "class" or "class of positions" means one or more positions sufficiently similar as to duties and responsibilities, degree of supervision exercised or required, and as to entrance requirements, that the same descriptive title may be used to designate them;

(5) "class series" means a grouping of two or more classes sharing a common title, and characterized by duties that are similar in nature but with different and progressively higher degrees of responsibilities;

(6) "class specification" is a written statement of duties and responsibilities, that are characteristic of a class of positions; "class specification" includes the education, experience, knowledge, and ability required to perform the work of the class of positions;

(7) "classification plan" means the orderly arrangement into classes of all positions in the classified and partially exempt services;

(8) "complaint" means an employee's notice to the employee's division director of dissatisfaction regarding working conditions, the manner of application or failure to apply personnel laws, rules or policies as established or interpreted by the director, disciplinary action excluding dismissal, demotion, or suspension over 10 consecutive working days or over a total of 30 working days in a 12-month period, or the allocation of the employee's position;

(9) "consideration" means an assessment of a candidate during the selection process when the appointing authority has obtained enough knowledge of the candidate's background in relationship to the job to determine whether or not the candidate should be selected, rejected, or given further consideration; methods of consideration can range from a review of the candidate's work history, or application, to a telephone or in-person interview; the appointing authority must be prepared to provide the applicant with the job-related reason for which the applicant was not selected;

(10) "demotion" means the movement of an employee from one salary range to a lower salary range in the same, or closely related, class series; under the provisions of 2 AAC 07.440, demotion applies only to permanent employees;

(11) "director" means the director of the division of personnel in the Department of Administration;

(12) "disabled veteran" means a person as defined in AS 39.25.159 ;

(13) "dismissal" means the involuntary separation of a permanent employee from the state service for reasons other than layoff;

(14) "domicile" means the true and permanent home of a person, from which the person has no present intention of moving and to which the person intends to return whenever the person is away;

(15) "emergency employee" means an employee appointed for a period not to exceed 30 calendar days whose appointment was made under conditions requiring immediate action to carry on work required in the public interest;

(16) "employee" means a person in the state service who is paid a salary or wage and who is

(A) wholly subject to the State Personnel Act in AS 39.25 and this chapter (classified employee); or

(B) partially subject to that Act and this chapter (partially exempt employee);

(17) "layoff" means the separation of an employee due to a shortage of work, insufficient funds, the abolishment of a position, the release of a substitute appointment because the permanent incumbent returns to work, or for any other reason not reflecting discredit on the employee;

(18) "nonpermanent employee" means an employee in the classified service whose employment is time-limited;

(19) "nonpermanent position" means a work assignment of less than 120 days, or a work assignment established for a specific program or project;

(20) "nonretention" means separation of a probationary employee from a position due to failure to complete the probationary period;

(21) "partially exempt service" means those positions in the state service listed or provided for in AS 39.25.120 and 39.25.130;

(22) "pay plan" means the salary schedule established and amended by the legislature;

(23) "performance evaluation" means a written appraisal of an employee's job related performance, on the form provided by the director;

(24) "permanent employee" means an employee in the classified service who has completed a probationary period during the current period of service;

(25) "permanent position" means a position in the classified service requiring the services of a full or part-time employee that is not time-limited;

(26) "position" means a group of duties and responsibilities assigned by the appointing authority requiring the full-time or part-time employment of one employee or the part-time employment of one or more employees;

(27) "principal executive officer" means the highest ranking administrative officer of each principal office and department of the state; unless otherwise provided, the responsibilities assigned in this chapter may be delegated in accordance with AS 44.17.010 ;

(28) "probationary employee" means an employee who is serving an initial probationary period in the classified service;

(29) "probationary period" means a working test period following an appointment and preceding permanent employment in a class;

(30) "promotion" means the movement of an employee from one salary range to a higher salary range;

(31) "provisional appointment" means an appointment in the classified service made without competition, either

(A) with the prior approval of the director in the absence of at least five qualified applicants; or

(B) of a person who is a client of the division of vocational rehabilitation and has a severe disability as determined by the director of vocational rehabilitation;

(32) "ranking" means the assignment of a qualified applicant to a position on a scale from highest to lowest, based upon assessment results;

(33) "reallocation" means the action taken to place an existing position in a different class;

(34) "resignation" means the voluntary separation of an employee from state service;

(35) "seasonal position" means a permanent position established to meet recurring seasonal needs of less than 12 months' duration during any calendar year;

(36) "second degree of kindred" means a father, mother, son, daughter, brother, sister, grandfather, grandmother, grandson, or granddaughter, in a full, half, or step relationship;

(37) "separation" means the conclusion of employment in a job class or with the state; "separation" includes resignation, termination, nonretention, dismissal, and layoff;

(38) "state" means the State of Alaska;

(39) "substitute appointment, nonpermanent" means the appointment of a nonpermanent employee to a permanent position or a group of permanent positions in the same class while the incumbent is on authorized leave of absence;

(40) "substitute appointment, permanent/probationary" means an appointment made to a position that is to be vacant for longer than six months because of an authorized leave of absence where the incumbent has reinstatement rights;

(41) "suspension" means an enforced leave of absence without pay for disciplinary purposes or pending investigation of charges made against an employee;

(42) "termination" means the release from employment of a nonpermanent emergency or temporary employee upon completion of the term of service or the need for services;

(43) "test" means a validated set of questions, problems, or exercises used in the recruitment and selection process for a job class or a job class series for determining a person's knowledge, abilities, aptitude, or qualifications;

(44) "transfer" means the lateral movement of an employee from one position to another position in the same job class or to a parallel job class at the same pay range without any break in service;

(45) "veteran" means a person as defined in AS 39.25.159 ;

(46) "vacancy" means a position with no incumbent, a position requiring the part-time employment of more than one employee with less than that number of incumbents, or a position with one or more incumbents at the time of a reallocation until an appointment is made to the new job class.

History: In effect before 6/28/84; am 6/28/84, Register 91; am 8/24/94, Register 137; am 9/28/96, Register 143; am 8/31/2000, Register 156; am 7/22/2004, Register 175; am 10/29/2004, Register 175; am 8/25/2005, Register 175

Authority: AS 39.25.070

AS 39.25.140

AS 39.25.150